Notion

Notion is an all-in-one workspace where teams write docs, keep a wiki, plan projects and store structured data in databases. Since this page was first written, it has added AI agents that can search your workspace, write, fill in databases and run recurring tasks.

Who is Notion for?

Notion suits startups and small to mid-sized teams that want one place for knowledge and work. Sales and marketing teams use it for content calendars, campaign briefs, sales playbooks, onboarding guides and meeting notes. Larger companies use the Business and Enterprise plans for single sign-on, permissions and admin controls. Individuals can use the Free plan.

What are Notion's main features?

Docs and team wiki

Every page is made of blocks: text, headings, lists, images, tables, code, embeds and more. You drag blocks to rearrange them and nest pages inside pages, which is how most teams build a wiki. You can share pages with your team, with guests or publicly, and comment or mention people inline.

Databases and project tracking

A Notion database can show the same data as a table, board, calendar, timeline or chart. Add properties such as status, owner, priority and due date, then filter and sort. Plus and higher plans add custom database automations, and every plan supports subtasks and dependencies. This makes Notion a light project management tool for campaigns, content pipelines or product roadmaps.

Notion AI and agents

On the Business plan, Notion Agent can chat, generate text, autofill database fields and translate. Custom Agents run repeating work for a team, such as triaging requests or writing weekly reports. AI Meeting Notes transcribes and summarises meetings, and Enterprise Search looks across Notion and connected apps. Free and Plus get only a limited trial of these AI features. Extra AI usage is paid for with Notion credits.

Forms, sites, calendar and integrations

You can collect responses with forms, publish pages as a simple website on a notion.site address or your own domain, and plan your schedule in Notion Calendar. A public API and webhooks connect Notion to other tools.

How much does Notion cost?

Prices below are the US dollar prices on Notion's pricing page, checked on 1 November 2026.

The Free plan limits block storage once two or more members join, and caps file uploads at 5 MB. Notion says some plans may not be available for every workspace.

What do users say about Notion?

On G2, Notion holds 4.6 out of 5 from about 14,000 reviews. Reviewers most often praise its ease of use and its range of features. The most common complaints are the learning curve and limited features in some areas. In G2's ratings, ease of setup (8.2 out of 10) scores lower than meeting requirements (8.8), which matches the learning-curve theme: Notion is flexible, but someone has to design the workspace.

When should you choose an alternative?

• You want a structured project tool with less setup: look at Asana, monday.com or Trello. Our monday.com project management review goes deeper.
• You mainly need a spreadsheet-style database: consider Airtable.
• You want a simple personal to-do list: Todoist is lighter.
• Your team mostly needs chat rather than docs: see Slack.