Sales Loves Marketing
- Best for
- Individuals and small teams that want a fast, simple way to capture, plan and share tasks
- Starting price
- US $5 per month, billed yearly
- Free plan
- ✓ Yes
- Free trial
- ✓ Yes
Todoist is a to-do list app and task manager. You type tasks in plain language, sort them into projects, set priorities and reminders, and see what is due today and in the days ahead. Teams can share projects and assign tasks in a separate team workspace.
It works on phones, tablets, watches, desktops and the web, so your list stays in sync wherever you are.
Who is Todoist for?
Todoist suits people who want a fast, uncluttered task list for work and personal life. Sales reps and marketers can use it to keep follow-ups, campaign tasks and admin in one place. The free Beginner plan covers light personal use. Pro suits individuals who need more projects, reminders and a calendar view. Business suits small teams that share projects. G2 reviewers say it can feel limited for complex, detailed project management.
How does Todoist work?
Today and Upcoming
The Today view shows what is due now. The Upcoming view lays out the coming days, much like a diary, and Pro adds a calendar layout. You add tasks with natural language: type "send pipeline report every Friday at 10" and Todoist sets the date and makes it recur.
Organize and prioritize
Tasks have priority levels, labels, due dates and, on Pro, deadlines and task durations. You can split work into sub-tasks and save filter views, such as all high-priority tasks for this week. Projects can be shown as a list or a board, and more than 50 templates help you start.
Share and delegate
On the Beginner and Pro plans you can share a personal project with up to 5 people. Todoist Business adds a team workspace with up to 500 team projects, task owners, roles and permissions, and activity logs. Team members comment on tasks and see progress in one place.
AI and integrations
Todoist Assist uses AI to turn emails, Slack threads, photos or voice notes into tasks. Pro and Business include the full set of AI assists; Beginner gets a limited version. Todoist connects to Google Calendar, Outlook, Gmail, Slack, Microsoft Teams and Zapier, and offers an API, a CLI and an MCP server for AI assistants.
How much does Todoist cost?
Prices checked on 1 November 2026 on Todoist's pricing page, in US dollars:
| Plan | Billed yearly | Billed monthly | Main limit |
|---|---|---|---|
| Beginner | Free | Free | 5 personal projects, 3 filters |
| Pro | $5 per month ($60 a year) | $7 per month | 300 personal projects, calendar layout |
| Business | $8 per user per month ($96 a year) | $10 per user per month | Team workspace, up to 500 team projects |
Business prices are plus local tax. Todoist's help center lists a 7-day free trial for Pro and a 14-day free trial for Business.
What do users say about Todoist?
Todoist is rated 4.5 out of 5 from 846 reviews on G2 at the time of checking. G2's review summary says users most often praise its ease of use, its simplicity across devices, quick task entry and integrations with tools such as Slack and Outlook.
The most common complaints on G2 are limited features for complex projects, a wish for deeper integration with tools such as Google Calendar and Notion, some calendar bugs, and cost for larger teams because Business is priced per seat.
When should you choose an alternative?
- You run projects with many steps and owners. Look at Asana, ClickUp or Trello.
- You want tasks inside a wider workspace for notes and docs. Compare Notion.
- Your company already uses Microsoft 365. Microsoft Planner may be included in your plan.
For more ideas, read our list of productivity apps or browse all productivity tools.
Key features
- Natural-language task entry. Type a task with a date, such as "every Monday", and Todoist sets the due date and recurrence.
- Today and Upcoming views. See what is due today and plan the days ahead, with a calendar layout on paid plans.
- Priorities, labels and filters. Rank tasks by priority, tag them with labels and save custom filter views.
- Projects and boards. Group tasks into projects shown as lists or boards, with sub-tasks, comments and 50+ templates.
- Team workspace. The Business plan keeps team projects separate from personal tasks, with task owners, roles and permissions.
- Todoist Assist. AI features that turn emails, Slack threads, photos or voice notes into tasks and help break work down.
- Integrations and apps. Apps for phone, tablet, watch, desktop and web, plus integrations with Google Calendar, Outlook, Gmail, Slack, Microsoft Teams, Zapier and AI assistants through an API and MCP server.
Todoist pricing
| Plan | Price | Notes |
|---|---|---|
| Beginner | US $0 | 5 personal projects, 5 collaborators per project, 3 custom filters, 1 week of activity history, list and board layouts, 5 MB uploads and limited AI. |
| Pro | US $5 per month billed yearly ($60 a year), or US $7 billed monthly | 300 personal projects, 150 filter views, calendar layout, custom reminders, deadlines, task duration, full history and the full set of AI assists. 7-day free trial. |
| Business | US $8 per user per month billed yearly ($96 a year), or US $10 billed monthly, plus local tax | Shared team workspace with up to 500 team projects, 250 people per team project, team roles and permissions, activity logs and centralized billing. 14-day free trial. |
Todoist FAQ
Is Todoist free?
Yes. The Beginner plan is free and includes 5 personal projects, 3 filters and list and board layouts. Pro and Business add more projects, a calendar layout, reminders and team features.
How much does Todoist cost?
On 1 November 2026 Todoist listed Pro at US $5 per month billed yearly ($60 a year) or US $7 billed monthly. Business costs US $8 per user per month billed yearly or US $10 billed monthly, plus local tax.
Does Todoist have a free trial?
Yes. Todoist's help center lists a 7-day free trial for Pro and a 14-day free trial for Business. A Pro trial turns into a paid subscription unless you cancel.
Can teams use Todoist?
Yes. Todoist Business gives a team a shared workspace with team projects, roles and permissions, and centralized billing, separate from each person's own tasks.