vFairs

vFairs is an event management platform for in-person, virtual and hybrid events. It covers registration and ticketing, onsite check-in and badge printing, a branded event app, and a 3D virtual venue for remote attendees, all set up from one place.

Who is vFairs for?

vFairs suits organizers who run conferences, trade shows, job fairs and fundraising events with an audience in the room and an audience online. It is a good fit when you want help running the event as well as software: vFairs assigns a dedicated project manager to every plan and every event.

It is less suited to a team that wants to sign up and build an event alone in an afternoon. There is no self-serve plan, and pricing starts with a demo and a quote.

What are vFairs' main features?

Registration for two audiences

You can run separate registration flows for in-person and remote attendees from one setup. In-person tickets can carry seat assignments and check-in QR codes, and virtual tickets carry a private access link. Each group can get its own rates, early-bird windows, sponsor codes and reminders.

Onsite tools

For the venue, vFairs offers badge printing, check-in by QR scan or facial recognition, an interactive floor map and QR-based lead retrieval for exhibitors.

Virtual venue and streaming

Remote attendees enter a 3D virtual venue that can mirror your onsite layout, so they walk the same exhibit hall and visit the same booths. The keynote and breakout stages can be streamed into that venue, so remote attendees watch live alongside the room.

Networking, app and exhibitors

Attendees get a white-labelled mobile event app, AI matchmaking, 1-on-1 video meetings and group chat rooms. Exhibitors get digital booths, lead capture and analytics. vFairs lists SOC 2 Type II certification, WCAG 2.1 AA accessibility and support for more than 20 languages.

How much does vFairs cost?

vFairs does not publish prices. On 1 November 2026 its pricing page asked visitors to request pricing and said you pay only for what your events need. Add-ons include extra sessions, booths, attendees, accessibility features and managed services. The licence is annual and can be paid in any currency. There is no free plan, but there are discounts for non-profits and a free guided demo.

What do users say about vFairs?

vFairs holds about 4.7 out of 5 on G2 from more than 1,700 reviews, based on G2 pages checked on 1 November 2026. Reviewers most often praise the support team and how easy the platform is for attendees. The most common complaints are limited customization options and, for some, technical issues such as delayed livestream replays. vFairs says it was named a Leader in Gartner's 2026 Magic Quadrant for Event Marketing and Management Platforms.

When should you choose an alternative?

• You run a large, year-round event program across a company. An enterprise suite such as Cvent covers registration, venue sourcing, onsite tools and webinars in one contract.
• You want a published price before you talk to sales. EventMobi and Accelevents publish starting prices.
• You only run webinars. A webinar tool such as Livestorm costs less and is quicker to set up.

For a side-by-side view, see our list of hybrid event platforms and our guide to hosting a hybrid event.