Sales Loves Marketing
- Best for
- Teams on Microsoft 365 that want shared task boards and simple project plans inside the tools they already use
- Starting price
- $10 per user per month
- Free plan
- ✗ No
- Free trial
- ✓ Yes
Microsoft Planner is Microsoft's app for managing tasks and projects. Teams put tasks on shared boards, track them in grid, schedule or timeline views, and work on them inside Microsoft Teams. Basic Planner is included in Microsoft 365 plans, and premium features start at $10.00 per user per month with Planner Plan 1.
Who is Microsoft Planner for?
Planner suits teams that already use Microsoft 365 and want task management without adding another vendor. Basic Planner covers shared task lists and Kanban boards for a team or campaign. Planner Plan 1 adds what you need for structured projects, such as dependencies, sprints and a Gantt timeline. Planner and Project Plan 3 is for project managers who need baselines, critical path and resource assignments.
Microsoft offers ready-made templates for marketing teams, to run campaigns from concept to evaluation, and for sales teams, to manage deals together.
What are Microsoft Planner's main features?
Boards, lists and views
Each task can hold an assignee, start and due dates, priority, progress, a checklist, labels and files. Every user gets Grid, Board, Schedule and Charts views. Plan 1 adds Timeline (Gantt), People and Goals views, and Plan 3 adds an Assignments view for effort per person.
Premium plans for real projects
With Plan 1 you can create premium plans with sub-tasks, task dependencies, backlogs and sprints, milestones and goals. Colleagues with only basic Planner can still edit tasks in these plans, but cannot open the premium views. Plan 3 adds portfolios, baselines, critical path, lead and lag between tasks, task history and the Project desktop app.
All your tasks in one place
My Day and My Tasks bring together your to-do lists and the tasks assigned to you from plans, meeting notes and Microsoft Loop. Planner tasks also show in the Outlook calendar and in Microsoft To Do.
Teams and Microsoft 365 integration
Planner runs as an app inside Microsoft Teams, where you can manage a plan next to its files and chat. It works with SharePoint and Power Automate, and developers can use the Planner API in Microsoft Graph. Planner is also available as a mobile app for iOS and Android.
Planner Agent
With a Microsoft 365 Copilot licence, the Planner Agent can turn a goal into a task list, take on simple routine tasks and write status reports from plan progress.
How much does Microsoft Planner cost?
US list prices checked on 1 November 2026, per user per month, paid yearly:
| Plan | Price | Adds |
|---|---|---|
| Planner in Microsoft 365 | Included in Microsoft 365 | Boards, basic views, basic templates |
| Planner Plan 1 | $10.00 | Premium plans, sprints, Timeline, goals |
| Planner and Project Plan 3 | $30.00 | Portfolios, baselines, critical path, Project desktop |
| Microsoft 365 Copilot add-on | $30.00 | Planner Agent and AI features |
Microsoft 365 Business Basic, which includes Planner and Teams, costs $7.00 per user per month, paid yearly. Plan 1 and Plan 3 have a one-month free trial that needs a credit card. Prices differ by country.
What do users say about Microsoft Planner?
Microsoft Planner is rated 4.2 out of 5 on G2 from 238 reviews at the time of checking. G2's review summary says users most often praise ease of use, the integration with Microsoft 365 apps, and simple project tracking and collaboration.
The most common complaints on G2 are missing features for complex projects, no proper time tracking, limited reporting and limited customization.
When should you choose an alternative?
- You want a work management tool that does not depend on Microsoft 365. Look at Asana or monday.com.
- You only need simple Kanban boards and do not use Microsoft 365. Compare Trello.
- You run client projects and need time tracking and billing. Look at Teamwork.
For a closer look at one alternative, read the monday.com project management review, or browse all productivity tools.
Key features
- Task boards. Tasks on a Kanban board with assignees, dates, priority, progress, checklists, labels and attachments.
- Views. Grid, Board, Schedule and Charts for every user; Timeline (Gantt), People and Goals with Plan 1; Assignments with Plan 3.
- Premium planning. Sub-tasks, dependencies, backlogs and sprints, milestones and goals for structured projects (Plan 1 and up).
- One place for your tasks. My Day and My Tasks bring together to-do lists and assigned tasks from plans, meeting notes and Microsoft Loop.
- Templates. Ready-made plan templates, including ones for marketing campaigns and sales deal management, plus custom templates.
- Microsoft 365 integration. Runs inside Teams, shows tasks in the Outlook calendar and To Do, works with SharePoint and Power Automate, and has an API in Microsoft Graph.
- Planner Agent. With a Microsoft 365 Copilot licence, an AI agent turns goals into task lists, executes simple tasks and drafts status reports.
Microsoft Planner pricing
| Plan | Price | Notes |
|---|---|---|
| Planner in Microsoft 365 | Included in Microsoft 365 plans | Tasks with checklists, labels and files; My Day, My Tasks and Assigned to me; Grid, Board, Schedule and Charts views; basic templates; Teams integration. |
| Planner Plan 1 | $10.00 per user per month, paid yearly | Premium plans with sub-tasks, task dependencies, backlogs and sprints, Timeline (Gantt), People and Goals views, milestones, custom task fields and premium templates. |
| Planner and Project Plan 3 | $30.00 per user per month, paid yearly | Everything in Plan 1 plus portfolios, baselines and critical path, lead and lag dependencies, task history, the Assignments view and the Project desktop app. |
| Microsoft 365 Copilot (add-on) | $30.00 per user per month, paid yearly | Required for the Planner Agent, which can generate plans and tasks, carry out simple tasks and write status reports. |
Microsoft Planner FAQ
Is Microsoft Planner free?
Planner has no standalone free plan. Basic Planner is included in Microsoft 365 business and enterprise subscriptions, such as Microsoft 365 Business Basic. Premium features need Planner Plan 1 or Planner and Project Plan 3.
How much does Microsoft Planner cost?
On 1 November 2026 Microsoft's US pricing page listed Planner Plan 1 at $10.00 and Planner and Project Plan 3 at $30.00 per user per month, paid yearly. Basic Planner comes with Microsoft 365 plans.
Can people without a paid Planner licence work in premium plans?
Yes, partly. Microsoft says users with only Planner in Microsoft 365 can edit tasks in premium plans, for example assign tasks and change dates, but need a paid licence for advanced views such as Timeline, People and Goals.
Is there a Microsoft Planner free trial?
Yes. Planner Plan 1 and Planner and Project Plan 3 come with a one-month free trial. A credit card is required, and the trial converts to a paid subscription unless you cancel.